Pay against the work that’s actually in the plan
An invoice lands in your inbox. Before anyone codes it, the real question is whether the work it bills for was ever authorized — and whether the price matches what you agreed to. BRAD reads each incoming invoice, pulls the vendor, amount, line items, and date, and matches it back to the purchase order, budget line, or change order it belongs to. When something doesn’t line up — a number billed against scope that changed, or work nothing on file approved — it tells you before the check goes out, with a citation to the document that proves it.
It reads the invoice the way your PM would — then keeps reading
Forward the invoice — a vendor PDF, a scan, or the email it arrived in — and BRAD pulls out what matters: who’s billing, the total, the line items, the invoice and service dates, and any PO or job number printed on it. A photographed invoice off a super’s phone reads the same as a clean vendor PDF.
From there it connects the framer’s December invoice to the framing PO, to the budget line it draws down, and to change order #14 if that’s what the extra labor was billed under — so the invoice isn’t a loose number, it’s tied to the work it’s paying for.
Three-way match, without the spreadsheet archaeology
BRAD lines the invoice up against the purchase order and what’s been received or installed, and tells you where they agree and where they don’t. A unit price that drifted from the PO, a quantity billed past what was ordered, a duplicate that already came through last month — those surface as questions before you approve, not after you’ve cut the check.
Every match comes with its source attached. When BRAD says this invoice ties to PO-0312 and CO #14, you open both and see for yourself — no digging through a shared drive to reconstruct why a number is what it is.
It catches the invoice nothing authorized
The expensive surprises aren’t the invoices that match. They’re the ones billed against scope that quietly changed, or work that no PO, contract, or change order on file ever approved. BRAD reads the whole record — the plans, the contract, the change orders, the field messages — so when an invoice bills for something that isn’t in any of them, it flags it instead of letting it slide through coding.
If a vendor bills for added work that got talked through in the field but never written up as a CO, BRAD shows you the gap: here’s the invoice, here’s the absence of anything that authorized it. You decide whether to push back, write the change order, or pay it — but you decide with the picture in front of you.
Cost accounting that’s current as the invoices land
As each invoice comes in and gets matched, BRAD keeps the running picture up to date — what’s been billed against each budget line, what’s committed on open POs, what’s drawing down a change order. You don’t wait for the month-end close to find out a line is over; you ask where a budget line stands and get an answer with the invoices behind it.
Ask it in plain language, over email or text — the same tools your team already uses. “What’s billed against the concrete line?” “Has anyone invoiced against CO #9 yet?” BRAD answers in seconds and hands you the source documents, so the answer holds up in a pay-app review or an owner conversation.
Honest about what it is
BRAD is document intelligence for construction invoices — it reads, matches, and flags, and it shows you the source for everything it says. It’s not your accounting system of record, an approval guarantee, or a substitute for your own review; the decision to pay, hold, or push back stays with your team. When it can’t find authorization for a charge, it tells you that plainly rather than guessing.
Your invoices, POs, contracts, and project records belong to you, and each customer’s workspace stays isolated from every other. If you have specific requirements about how your financial documents are handled, ask us and we’ll answer plainly.
See Brad on your project
Brad connects the plans, contracts, change orders, photos, and conversations on your job into one source of truth. Request a demo and bring a project you want to untangle.